Senior Secretary - Urology Dept.

Perform varied secretarial duties to support general office activities to maintain an efficient and effective office operation. Typically supports various staff and functional areas throughout the department as needed.
ADMINISTRATIVE SUPPORT - Answers phone calls, takes messages, and makes appropriate referrals. Greets visitors to the department and serves as receptionist to ensure efficient and effective operations of department.
COMMUNICATION - Types and formats correspondence, announcements, reports and the like. Assists in compiling data to prepare operational reports.
AD HOC PROJECTS & EVENT PLANNING - Assists in completing various projects as needed including summarizing and compiling findings in written reports, spreadsheets, graphs or other appropriate format. Assists other support
staff with activities related to on-site event planning.
RECORD KEEPING - Creates and maintains accurate filing system and records of departmental activities/projects.
BUDGET, INVENTORIES & EQUIPMENT - Assists with preparation of check requisitions, purchase requisitions, and expense reports. Utilizes Lawson to process purchase requisitions. May order office supplies and arrange for
maintenance of office equipment and facilities to ensure proper working order and smooth operation of department.
Other related duties as assigned.
Required Skills:
Ability to communicate verbally
Ability to compose letters and memorandums
Ability to deal calmly and courteously with people
Ability to deal with stressful situations
Ability to finish tasks in a timely manner
Ability to follow oral and written instructions and established procedures
Ability to function independently and manage own time and work tasks
Ability to maintain confidentiality
Ability to perform basic filing, office procedures and word processing
Ability to work as an effective team member
Minimum Education:
Required: High School Diploma
Minimum Experience:
Required: 1-2 years of previous job-related experience
Computer Skills:
Basic Keyboarding Skills
Power Point
Other: Ability to operate all standard office equipment and troubleshoot problems when necessary.
Typing Words Per Minute: 55 wpm

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