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Residency Coordinator - Emergency Medicine Department

Coordinates the administrative aspects of a healthcare professional residency program with special focus on becoming expert in program accreditation requirements, researching and submitting best practice ideas to program administration and assisting in the implementation of acceptable innovations. Also includes general administrative duties including the coordination of recruitment, initial processing, and continued provision of administrative services to residents. Oversees the entering of clinical rotation schedules and provides residency program-associated support services to the program director.
Coordinates the administrative aspects of a healthcare professional residency program with special focus on becoming expert in program accreditation requirements, researching and
submitting best practice ideas to program administration and assisting in the implementation of acceptable innovations. Also includes general administrative duties including the coordination of recruitment, initial processing, and continued provision of administrative services to residents. Oversees the entering of clinical rotation schedules and provides residency program-associated support services to the program director.
Knows and applies concepts of accreditation to regular program functions. Serves as expert in accreditation standards specific to the specialty supported. Regularly reviews accreditation requirements. Researches best practices for the discipline through regular review of the accrediting body documentation and on-line networking. Maintains essential accreditation documents (including program and resident-specific files) and coordinates necessary review functions required for continued accreditation.
Ensures all necessary paperwork related to new trainee licensure, contracts and work authorization is complete, orders necessary equipment such as lab coats and pagers, and assists in overall orientation of new residents. Facilitates resident completion of all institutional requirements for employment.
Schedules and completes required paperwork for all resident/fellow clinical rotations (including off-site and interdepartmental rotations) and training program related conferences. Maintains electronic database of all clinical rotation (via E-Value), clinic and call information. Ensures the accuracy of all clinical assignments for compliance with Medicare scritiny. Ensurs the availability of all rotation-specific goals and objectives, and records of didactic sessions. rotation-specific goals and objectives, and records of didactic sessions. Coordinates the evaluation process by tracking the assignment, release and completion of evaluations, modifying existing or setting up new
tools based on program director input, and reporting on complete/incomplete evaluations.
Collaborates once weekly with program director and once weekly with manager. Gathers information for and assists in the production of program informational materials such as training materials, manuals, and program addendum for off-site rotations. Serves as liaison to central office of Graduate Medical Education for gathering and supplying a variety of program-specific information.
Gathers and maintains data in a variety of electronic formats to produce reports and supply requested information such as clinical rotations, evaluations, and documentation gathering for internal and accreditation reviews. Also provide annual reporting required by AAMC-administered GME Track, ACGME-administered WebADS, FREIDA and other discipline-specific programs.
Processes and ensures that employment agreements, licensure and work authorization are current and appropriate. Facilitates necessary communication and coordination to ensure compliance with all mandatory training and reporting.
Processes and ensures ongoing validity of licensure and work authorization. Engages in contract renewal.
Supports and participates in ad hoc projects, reporting, and development as needed on behalf of department and/or graduate medical education function.
Minimum Education:
Required: Bachelors Degree OR equivalent training acquired via work experience or education
Preferred: Bachelors Degree
Specify Degree(s): Business Administration or related field.
Residency: N/A
Minimum Experience:
Required: 3-5 years of previous job-related experience
Preferred: N/A
Managerial Experience: N/A


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