SENIOR SECRETARY - Transplant Administration

Perform varied secretarial duties to support general office activities to maintain an efficient and effective office operation supporting the Heart Transplant and Heart Failure Program at Loyola University Medical Center. Typically supports various staff and functional areas throughout the department as needed.
ADMINISTRATIVE SUPPORT - Answers phone calls, takes messages, and
makes appropriate referrals. Speaks with both patients and staff to handle calls as appropriate.
COMMUNICATION - Types and formats correspondence, announcements, reports and the like. Assists in compiling data to prepare operational reports.
AD HOC PROJECTS & EVENT PLANNING - Assists in completing various
projects as needed including summarizing and compiling findings in written reports, spreadsheets, graphs or other appropriate format. Assists other support staff with activities related to on-site event planning.
RECORD KEEPING - Creates and maintains accurate filing system and records of departmental activities/projects.
BUDGET, INVENTORIES & EQUIPMENT - Assists with preparation of check requisitions, purchase requisitions, and expense reports. Utilizes Lawson to process purchase requisitions. May order office supplies and arrange for maintenance of office equipment and facilities to ensure proper working order and smooth operation of department.
SCHEDULING- Assists in scheduling tests and appointments for patients. Works with physician partners and nurses to ensure smooth clinic schedule.

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